Pony Club Queensland has developed a comprehensive funding guide to assist Clubs, Zones and Regions to apply for funding across a range of activities.

PCQ currently receives funding from the State Government under the Active Industry Fund Program for the delivery of various programs for physical activity participation and capability improvement. This funding is distributed through various funding opportunities for Clubs, Zones and Regions.

Independant of this funding, PCQ also provides its own funding for other items. Primarily, PCQ provides funding opportunities to support the following activites:-

  1. Conducting state championship or seminar events
  2. Conducting coaching programs (schools and clinics)
  3. Grass roots programs
  4. Tetrathlon development
  5. Conducting instructor refreshers, assessments, officiating or technical delegate clinics
  6. Conducting seminars and/or clinics
  7. Upgrading cross-country courses

This guide provides a simple explanation of what funding is available, funding value, who can apply and the application process.

Click here to download the PCQ Funding Guide


There are several grants open to sporting clubs usually ranging from $1,000- $7,500 for training and development or up to $35,000 for larger projects, equipment and infrastructure. Other opportunities include subsidies for larger projects that do require a contribution from the applicant organisation.

To have improve chances of success clubs need to be prepared ahead of time; that is, know what they need, the cost of the project and the urgency of the need. This is done through following the simple steps outlined below:

Step 1: Identify projects, things you wish to seek funding for.

This is best done by holding a planning meeting that includes all stakeholders.

Make sure you minute the meeting and record the projects identified.

Step 2: Categorise the Projects.

Training and Education, Participation, Facility Development, Meeting member needs, Legislative/Organisation requirements, etc.

Step 3: Prioritise the projects.

Are they High need – e.g. Safety, to meet members’ needs, part of long term plan, strengthening club diversity etc.

Step 4: Develop Project Plan

This does not need to be too formal but you will need to know:

  • What needs to be done.
  • How will it be done.
  • Who will carry out the work.
  • How much will it cost.
  • How long will it take to complete.
  • Do you need/have planning permission

Step 5: Benefits Statement

You need to know:

  • Who will it benefit from the project.
  • Will it improve member services.
  • Will it attract new members.
  • Is it a safety or organisational requirement.

Step 6: Supporting Documentation.

Most funding applications need supporting documentation, these will usually include:

  • Copy of your incorporation Certificate
  • Details of your committee
  • Costs of project and/or quotes
  • Letters of Support including State/Zone/Other Clubs Local Government
  • Proof of tenure; eg Lease etc
  • Planning Approval if indicated
  • Budget

Step 7: Identify Funding Sources and relevant Dates

This can be done by:

  1. Searching: https://www.communitygrants.gov.au/grants
  2. Registering on both:

Not all programs are suited however:

  • Qld Government NPSR services,
  • Gambling Community Benefit Fund,
  • DSS Volunteer Small Equipment Grants
  • Various Local Government Programs often address Club project requirements.

Step 8: Read the Funding Guidelines of potential sport and recreation funding programs.

This will assist with identifying which program is most suited to your particular needs.

Step 9: Seek assistance if needed.

Learn more about Sport & Recreation Qld Grants & Funding.

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